ANNUAL GENERAL MEETING 2021

Notification of AGM 2021

Updated on 10 April 2021

Notice of AGM 2021:
Notice is hereby given that the 2021 Annual General Meeting (AGM) of the Parish of Christ Church will be held by way of ZOOM Webinar on Sunday, 9 May 2021 at 10:30am (Singapore time). 

IMPORTANT NOTES:

Under the relevant amended Order under the COVID-19 (Temporary Measures) Act 2020 (Alternative Arrangements for Meetings for Charities, Co-operative Societies and Mutual Benefit Organisations) Order 2020 S327/2020 (“the Order”) and The Amended Order – S827/2020, please note that the following rules govern the forthcoming AGM of the Parish of Christ Church, which will be conducted virtually. The amendments are applicable till 30 June 2021.
 

AGM 2021

Attendance


The total of the number of valid Proxy Voting Forms submitted and the number of Electoral Members attending the AGM (after discounting those who had submitted Proxy Voting Forms) shall be the total number of attendees in the AGM 2021.

Quorum at the AGM will be determined by the number of valid Proxy Forms submitted.




Voting


  • A member may only vote by appointing the Chairman of the AGM (ie. the Vicar) as the member’s proxy to attend, speak and vote at the meeting. This is done by depositing with the parish an instrument of appointment also known as the Proxy Voting Form.
  • Only members who have registered will obtain the Proxy Voting Form.
  • A member can only vote at the AGM by submitting a completed Proxy Voting Form not later than 7 pm, 5 May 2021.
  • After the Proxy Voting Forms are submitted and counted, the Chairman will announce the results during the AGM.

Privacy Assurance Statement
Please be advised that the proxy form voting system, as prescribed by law, is an open voting system. We understand that members may have concerns about the secrecy of their votes cast at the forthcoming virtual AGM. The Cathedral has put into place practicable measures that will ensure that the secrecy of members’ votes will be preserved and secured to the fullest extent possible.




Pre-AGM


At the Pre-AGM the leadership will respond to questions, clarifications and resolutions that were submitted via email (Provide email address) by 22 April 2021, 7pm.

Members may only raise related questions based on the questions that were submitted by 22 April 2021. Leadership will attempt to respond to them or provide responses after the meeting and these responses will be included in the next AGM minutes. Leadership will not accept any new questions during the Pre-AGM.




AGM


  1. A member will not be able to attend the AGM in person because of control measures that are currently in place.
  2. A member may only attend the AGM by observing and listening to the proceedings of the meeting by electronic means.
  3. This year’s AGM will be held on 9 May 2021 at 10:30am by Zoom Webinar. Members who intend to be electronically present at the AGM will be required to register online.
  4. There will not be an opportunity to raise any questions or matters during the AGM.




Nominations


Registered Electoral members shall be entitled to participate in the nomination and election of the following positions:

  • People’s Warden
  • Honorary Secretary
    Honorary Assistant Secretary
  • Honorary Treasurer
  • Honorary Assistant Treasurer
  • Four (4) Parochial Church Council Members

Candidates for election to membership of the PCC shall be on the Electoral Roll of the parish and must be nominated in writing from one member and seconded by another. Proposers and Seconders are also required to be members on the parish Electoral Roll.

Submission Date for Nominations: 15 April 2021

Deadline for submission: 23 April 2021, 7:00pm




Electoral Roll


Electoral Roll (ER) determines those who are eligible to participate in the AGM, vote or be elected at the AGM onto the Parochial Church Council. According to our Parish Constitution, Electoral Members shall be baptised members, be at least 17 years of age and be confirmed in the Anglican Church.

​Members can view the Electoral Roll at the Christ Church website. A password will be required which can be obtained from Church Office at +65 6299 2544.

Or

Members will be given a password to view the Electoral Roll at the Christ Church Website.




Annual Report 2020


Upon registration, Electoral Members will be given a password to view the Annual Report 2020 on the Website. It will consist of:

- Minutes of Pre-AGM 2020

- Minutes of AGM Meeting 2020,

- Audited Financial Statements for 2020

- Budget for the year 2021

- Ministry Reports 2020




Proxy Voting Form


Electoral members of the Parish will be able to vote at the AGM by submitting a Proxy Voting Form. Through the proxy voting form, members shall appoint the Vicar who is the Chairman of the AGM as the member’s proxy to attend, speak and vote at the meeting.

Proxy Voting Forms will contain the names with photographs of all those who have been nominated to be elected as PCC Members. In addition, Proxy Voting Forms will also contain the details of reports and proposals to be accepted as given below:

Resolution 1: To accept the Minutes of AGM 2020

Resolution 2: To accept the Ministry Reports 2020

Resolution 3: To accept the Audited Financial Statements of 2020.

Resolution 4: To accept the proposed Budget for the year 2021

Resolution 5: To accept the appointment XXX for 2021.

Resolution 6: To accept that PCC will appoint suitable candidates for all positions in the PCC 2020 unfilled after voting through the Proxy Voting Forms.

Resolution 7: Any other resolutions.

Members will indicate either ‘FOR or AGAINST or ABSTAIN’ for each of the above Resolutions.

Proxy Voting Forms will be sent to Electoral Members who have registered for participating in the AGM via a link to access the form on XX XX 2021. Completed Proxy Voting Forms shall be submitted electronically.




Enquiries & Requests


Members who have enquiries or require help in matters relating to the AGM may submit an email to Hon Secretary via email: (provide email)





AGENDA FOR AGM

  1. Opening Prayer

  2. Chairman’s Message

  3. Announcement of Acceptance of AGM Minutes 2020

  4. Announcement of Acceptance of Ministry Reports 2020

  5. Announcement of Acceptance of Audited Financial Statements for 2020

  6. Announcement of Acceptance of the Budget for the year 2021

  7. Announcement of Appointment of Auditor for 2021

  8. Announcement of any Resolutions (if any) 

  9. Announcement of the Appointment of Vicar’s Warden

  10. Announcement of the Results of the Elections:

    • The People’s Warden

    • Members of the Parish Church Council for 2021

  11. Any Other Business

  12. Chairman’s Closing Words

  13. Closing Prayer

 

All Electoral Members of the Parish of Christ Church are encouraged to participate in AGM 2021. Please pray that the entire AGM process will be conducted smoothly, and many will be able to participate.

 

 

Mrs Angeline Ponniah

Honorary Secretary